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Great Hills HOA 2008 Annual Meeting
Sections IX and X
Annual Meeting
2008 Minutes
January 13, 2009 @ 7pm
Triumphant Love Lutheran Church
Present: Adrienne Seiler, Yvonne Suttles, Mike O’Dell, Gail Deitrick,
Steve Rogers
Absent: Michael Wright (work conflict), Lynn Wright (sick), Marc Suttles
(work conflict)
CALL TO ORDER
Meeting held at Triumphant Love Lutheran Church. Adrienne Seiler called
the meeting to order at 7:05pm.
MEETING MINUTES
Minutes from 2007 meeting were read aloud by Adrienne Seiler and approved
as written.
GUEST SPEAKER
Yvonne Suttles introduced Kathy Shay from the City of Austin. Kathy is
the Water Quality Education Manager for the Watershed Protection Department.
Kathy provided attendees with insight into the Green Neighbor Program
and what homeowners can do to help protect the environment. Kathy provided
attendees with several pamphlets on the Green Neighbor/ Neighborhood Program,
as well as various handouts with very useful household information for
landscaping, treatment of insects, etc. Kathy answered several questions
from the audience concerning alternatives for getting rid of hazardous
materials – batteries, compact florescent lightbulbs (CFLs), oil -- and
reiterated the importance of contacting the Hazardous Waste Dept. within
CoA to answer any other specific questions on disposal.
TREASURER REPORT
Yvonne Suttles reviewed the GHHA financials comparing 2008 income and
expenses with 2007, the 2008 expenses vs. the 2008 budget, review of the
2009 budget, and a look at the Current Asset balance. The proposed budget
for 2009 is conservative and is basically flat with 2008 spending as we
anticipate our income from both home sales and interest to be low due
to the current economic environment.
- Total income due to resale transfers in 2008 was $700, a decrease
of $700 from 2007 due to housing market decline.
- Total expenses in 2008 were $3,202, a decrease of $869 from 2007.
Main reasons for decreases are as follows: 1 less newsletter published,
income tax less due to decrease in resale transfer income, 1 less neighborhood
party.
- Total interest income in 2008 was $933, a decrease of $504 from 2007
due to interest rate decline.
- Total Net Income was ($1,569) as we spent more money than we brought
in during 2008.
• 2008 actual income/expenses were only $134 over the 2008 budget. Board
controlled spending throughout year to compensate for decreases in income.
- 2009 budget is basically flat to 2008 – resale transfer income of
$700, overall expenses of $3,250, and interest income of $900 --- total
net income of ($1,650).
- Total current assets as of Dec 31, 2008 are $30,545 which includes
checking account and 2 CDs.
- A resident suggested that email be used in 2009 for mailouts/newsletters.
The board acknowledged that this would be a process used in 2009 as
we have approximately 125 resident emails on file.
RESALE TRANSFERS / HOME SALES
Adrienne Seiler reviewed the 2008 home sales – 7 total sales (5 on Raincreek
Pkwy, 2 on Painted Valley). Adrienne indicated there are currently 3 leased
homes, and a total of 3 homes currently on the market.
ARCHITECTURAL CONTROL COMMITTEE
Yvonne Suttles reviewed the 2008 ACC activity. There were a total of 14
ACC approvals and 10 correction requests that were handled by the ACC
during 2008. Approvals mainly focused on construction and fencing requests,
and corrections were for unkempt yards and street/trailer parking. In
2009, the ACC plans to focus on 3 main initiatives – easier resident communication
process, addressing “green” requests and impact to HOA ACC guidelines,
and education on ACC rules/guidelines for new and existing residents.
GHHA BOARD POSITIONS
Adrienne Seiler reviewed board positions and solicited volunteers for
open board positions, especially for the Architectural Control Committee.
Current and Open block captains were also reviewed with attendees.
AREAS FOR DISCUSSION / VOTE
Adrienne Seiler led the discussion on several areas up for vote and/or
discussion:
- Raising resale transfer fee from $100 to $150 in an attempt to better
cover expenses since resale transfers are the GHHA’s main source of
income. Attendees were given a ballot to cast their vote; others not
in attendance provided their proxy vote.
- Street parking issues were discussed. Adrienne reiterated that the
“rules” within the HOA already dictate that there should not be any
overnight street parking. She explained that the occasional overnight
parking is acceptable; however repeated parking on the street by residents
is not allowed.
- We also discussed, voted and approved to file for the Restricted Front
and Side Yard Parking Ordinance with the City of Austin’s Neighborhood
Planning and Zoning Department.
- Changing and updating building guidelines in order to address “green”
initiatives was discussed. New members to ACC committee are needed in
order to address this area.
- Mr. Bob Powers brought up the need to replace many of the old and
missing Neighborhood Watch Program signs. He volunteered to look into
the replacement cost of the signs.
- Ms. Shelley Holman brought up the concern of solicitors and volunteered
to research what we as homeowners can do to deter them from our property.
ADJOURNMENT
The meeting was adjourned at 9:00pm.
Respectfully submitted,
Yvonne M. Suttles, Treasurer
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